The Benefits of Signing an Ongoing Maintenance Contract with an HVAC Company

Every business should have a preventative maintenance plan to protect their commercial HVAC systems. There are costs associated with signing an ongoing maintenance contract with an HVAC company but, as they say, a pinch of prevention is worth an ounce of cure.

HVAC service plans are designed to provide your business with regular checkups and tune-ups to ensure your systems are operational both during the heating and cooling systems.

This means finding problems during inspections and repairing them before they turn into larger issues that can cost your business money in repairs and downtime.

If you don’t currently have a maintenance contract for your commercial HVAC system, now is the time to get one. Here are the benefits of regular maintenance as well as some tips for choosing the right HVAC company and packages to suit your needs:

The Benefits of Regular HVAC System Maintenance

It’s important to not have an “if it’s not broke don’t fix it” attitude toward your business’s HVAC system.

There are many benefits to having your system properly maintained that have everything to do with health, safety, and saving money:

Improved Efficiency

When your commercial HVAC systems are clean and unobstructed, they will work more efficiently and lead to fewer unexpected repairs.

Likewise, if you have your HVAC system serviced regularly, it can last between 15 and 20 years. If the system is not properly maintained, it may only last half as long and require a premature replacement.

Cost Savings

Regular maintaining your HVAC system means that it will work better and decrease your operating costs.

Not only will this save you money on your company’s electricity bill but your system will require fewer repairs and your business will experience less downtime to have issues resolved.

Plus, when you sign an ongoing contract with an HVAC company, some plans will offer discounts on repair work including parts and labor.

Maintain Existing Warranties

Most HVAC manufacturers require proof of annual maintenance in order to honor any existing warranties. So if you submit a repair claim with the manufacturer, you may need to provide a record of annual inspections and maintenance.

Some of the components of your HVAC system are fairly expensive and you’ll want to ensure that they remain covered under warranty.

Good Indoor Air Quality

When it comes to running a business, you want to make sure your employees and customers are healthy and comfortable.

One aspect of creating a healthy environment is to maintain your HVAC system to ensure good air quality because building interiors are a breeding ground for indoor allergens such as dust, pollen, and mold.

Preventative maintenance on your commercial HVAC system will help ensure that the vents are clean and well-filtered – allowing them to deliver fresh, clean air to the occupants of your building.

Preventative Measures

Being proactive in the care of your business’s HVAC system will stop any potential issues before they become emergencies.

Having your HVAC system inspected through an ongoing maintenance contract on a regular basis means that the technician can spot smaller problems and fix them immediately and easily.

How to Choose an HVAC Service Plan and Maintenance Provider

technician using air measuring tools to check air conditioning system

Research the Maintenance Provider

When vetting an HVAC company to provide ongoing maintenance to your commercial HVAC system, look for the following qualities:

  • Care: What are the company’s values? Look for a company that takes your business’s best interests to heart and strives to minimize your downtime.

  • Communication: Will the company communicate with you through the entire diagnosis and repair process? When it comes to your business, you want to be kept in the loop when it comes to repairs and costs.

  • Qualifications: Are there technicians fully qualified? Look for companies with a high level of training through government-certified programs as well as factory-authorized training.

You want to make sure you can trust the technicians coming into your business to perform maintenance tasks on your HVAC system. Apart from the qualities above, you can also seek out online reviews as well as testimonials from other customers.

What’s On Their Maintenance Checklist?

Before you sign an ongoing contract with an HVAC company, you want to get an idea of what exactly they will be inspecting and maintaining.

Our Maintenance Agreements at Advantage Refrigeration, for example, include the inspection and maintenance of these commercial HVAC system components:

  • Rooftop units

  • Furnaces

  • Unit heaters

  • Air handling units

  • A/C condensing units

  • A/C window units

  • Evaporative air coolers

  • Exhaust fans

  • Humidifiers

  • Electric heaters

  • Variable Air Volume Boxes

Regular maintenance also involves changing air filters and rinsing coils to ensure your HVAC system works efficiently and safely.

What Do Their Available Packages Offer?

Ongoing maintenance contracts should not be a one-size-fits-all process. Look for an HVAC maintenance provider who offers choices when it comes to package options and price tiers.

For example, Advantage Refrigeration offers three packages plus add-ons to customize your maintenance contract to suit your business’s unique and individual needs:

  • Preventative Maintenance Program: includes a service checklist of maintenance items, seasonal startups and shutdowns, lubrication, adjustments of controls, and filter changes.

  • Limited Care Program: includes all of the above plus the cost of labor associated with emergency calls and repairs.

  • Complete Care Program: includes everything in the previous two programs plus the cost of labor, material, and parts during regular hours as well as emergency service calls and repairs.

We even offer a critical equipment monitoring add-on that includes the rental and installation of monitoring equipment, monitoring software, and equipment monitoring so you can keep an eye on your commercial systems remotely and spot problems as soon as they occur!

Peace of Mind

The bottom line when it comes to signing an ongoing maintenance contract with an HVAC company is getting peace of mind:

  • Peace of mind that your business will face downtime for repairs.

  • Peace of mind that the air you, your colleagues, and your customers are breathing is clean and healthy.

  • Peace of mind that minor issues will be addressed before they become bigger problems.

Are you ready for peace of mind?

Get in touch with our trained technicians at Advantage Refrigeration today to discuss your options when it comes to our maintenance agreements.

Contact us today!